Purchasing Coordinator

Company Description

Fairmont Bab Al Bahr is a 5-star Abu Dhabi beach resort with a stunning setting on Abu Dhabi Creek. Our luxurious urban hideaway offers unparalleled panoramas over the glittering white-marble minarets of iconic Sheikh Zayed Grand Mosque. Alongside exquisite restaurants and bars, Fairmont Abu Dhabi boasts 366 spacious rooms, suites and a villa. Designed with discerning business and leisure guests in mind, our incomparable facilities include a private beach, pool, meeting rooms, and a magnificent ballroom for lavish celebrations.

Job Description

• Coordinate the procurement of goods and services based on departmental requisitions, ensuring timely and cost-effective purchasing.

• Obtain competitive bids, evaluate supplier proposals, and negotiate prices and terms in line with quality and budget expectations.

• Create and issue purchase orders in the hotel's procurement system in compliance with policies and procedures.

• Follow up with suppliers to confirm delivery timelines, resolve discrepancies, and track order status.

• Maintain accurate and up-to-date records of purchases, pricing, supplier contracts, and inventory levels.

• Collaborate with departments (Kitchen, Housekeeping, Engineering, etc.) to understand and fulfill purchasing needs.

• Support month-end inventory processes and assist with stock control where required.

• Ensure all purchasing activities comply with the hotel's procurement policies and brand standards.

• Maintain strong professional relationships with existing suppliers while identifying new sources as needed.

• Assist in auditing supplier performance and resolving invoice or delivery issues with the Accounts Payable team.

Qualifications

• Minimum 1–2 years of purchasing experience, preferably in a hospitality or luxury hotel environment

• Strong knowledge of procurement processes, inventory systems, and vendor management

• Proficient in Microsoft Office and procurement software (e.g., BirchStreet, SUN, Oracle, etc.)

• Excellent organizational, communication, and negotiation skills

• High level of attention to detail and accuracy

• Ability to work in a fast-paced environment and handle multiple priorities