Accounts Payable Executive

Job Description

Main Duties:

• Administration: To discharge the duties effectively and efficiently.
• Customer Service: Responsible for efficient liasoning with internal customers like other operational department and support functions.
• Answer all queries from supplier in professional manner.
• Financial: Ensure legitimacy of Accounts Payable ledger and General Ledger
• Assist Accounts Manager for review of General Ledger and accuracy of data there in.

• Operational: Preparation of Monthly TDS Reconciliations, Service tax, VAT Reconciliation, PF, ESIC and other statutory challans for Accounts Manager to check accuracy of statutory dues.
• Assist Accounts Manager in Processing of Payroll on monthly basis.
• Prepare monthly balance sheet and expense schedule for review with Accounts Manager and Financial Controller.
• To process all foreign payments.
• Collecting all Tax Certificates, issuing C Forms.
• Assist Accounts Manager in Month end closing with accurate posting and accrual of all expenses.
• Monitor Provision account on monthly basis and ensure all bills are received in time from all departments and vendors.
• Monitoring Advances and following up vendors for bills or refund.
• To perform all Accounts Payable sub-ledger bookings and to verify that Accounts Payable sub-ledger and General Ledger balances are matching.
• To prepare a monthly payment schedule and ensure the prompt payment preparation accordingly.
• To prevent any risk of double payment by stamped all documents “paid” once payment approval process is completed.
• Send Annual Balance confirmation to vendors.

Personnel:

• Ensure a harmonious environment and close coordination with all operating and support functions.

• Other Duties: To keep contact and good relations with banks and suppliers.

Occupational Health & Safety

Employee Responsibility

All employees to safeguard their health and safety and of others as well in the workplace. 

Replacement and Temporary Mission:

Be ready and responsible for any job, which may be assigned by the Management.